Research - An Essential Requirement For Successful Tendering

Organizing your research

Research is an essential requirement for successful tendering. It is suggested that you should: Acquire a working knowledge of the government purchasing policies and procedures. Learn how the system works and use the knowledge to your advantage. Learn to use the internet effectively. Increasingly this will be where market information and future opportunities will be found. Find out the evaluation criteria. This information should be detailed in the tender document. Where it is not provided, contact the concerned purchase officer. Attend any tender briefing sessions arranged for the tender, and forward any questions you have to the tender contract, in writing, before the session. This is usually the best opportunity to ask questions and receive the information. For larger tenders it may help to prepare a tender bid strategy with an analysis of the prospects of winning the bid, your competition and the resources required to implement the project. Determine at an early stage if you can provide a competitive solution.

Reading the Project Brief/Specification

When you receive the project briefs/specifications, highlight the important information, and plan your response keeping in view the following important points.

Important Considerations during Planning

Closing date and time

Submission details

Contact for enquiry

Number of copies required Declarations/Attachments, etc.

Sample required

Specific information to be provided

Pricing basis

Proposed budget

Statement of Compliance

Contract period

Evaluation criteria

Project outcomes

Copyright requirements (if applicable)

Quality assurance requirements

Progress reports required

Additional responsibilities

Always read the specification/documentation thoroughly and completely. Important information sometimes appears towards the end of the documentation. If you are not sure of any points, seek clarification by the Purchase Officer.

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