Preparing The Perfect Tender - Part II - Format

Format

Present your offer in a simple format. Tenders will be judged of contents, not on elaborate presentation.

Clearly demonstrate (not merely assert) your ability to fulfill the mandatory criteria.

Think about how you would evaluate the tender response if you were the officer receiving and evaluating it.

When submitting answers to questions asked in the documentation, follow the precise format of the original questionnaire and use the same headings and number sequence as used in the client documentation, for example:

Heading Environmental Information:

Question 1.1 (answer) none Question 1.2 (answer) yes etc.

If you are required to respond to voluminous questions, ease the client’s elevator’s work by displaying your answers page by page, matching exactly the questions and page configuration used by the client. This allows the evaluators easily to compare the questions and answers. By creating an easily checked document, clearly typed, you raise your tender presentation above the majority.

Remember, the purchase officer (who is possibly responsible for checking a dozen or more voluminous presentations) is looking to reject tenders, so as speedily to arrive at a choice of just one, two or three tenders from which to make a final selection. Having read many pages of contractor information, often unclearly presented and badly laid out, your presentation will appear all the more impressive and give you an important edge.

Fill up all the details and required format and annexure without making any addition or alterations. Attach all required documents and earnest money.

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