Tips on Tender Response

Tips on Tender Response

When completing you tender:

First, prepare checklist to identify what you have to do.
Read the ‘Request for Tender’ documents carefully and highlight the important issues and requirements.
Evaluate if it is worthwhile for you to respond. Are you competitive? What are your chances of winning?
Ask questions if you don’t understand something or require clarification.
Identify whether any performance guarantees, warrantees or other commercial provisions are required.
Check the tender conditions. Do not assume that they are always the same.
Find out if there are to be any pre-tender briefing sessions and make sure you attend. Not only do you receive valuable information, you also get known.
Check the tender conditions. Do not assume that they are always the same.
Find out if there are to be any pre-tender briefing sessions and make sure you attend. Not only do you receive valuable information, you also get known.
Tailor your response to each ‘Request for Tender’. Do not submit standard performa response for all tenders.
Make sure your response address each of the tender specifications.
Plan to finish your tender well before the closing date and deliver your response at least one day before.
Finally, review your checklist to confirm that you have completed everything you needed to do.
Tips on Submitting Tenders

Always submit a conforming tender. This is to make sure that you are not disqualified for not complying with the tender requirements. It also gives the client exactly what they want.
If you cannot confirm to the tender requirements then present as near a conforming tender as possible. Explain in your proposal the reasons for your minor variations. Try to give your client advance warning that you give may be strictly conforming.
Submit a basic proposal with a no frills approach and the lowest possible cost. This gives you a good chance of being included in further discussions with the client. In the similar tenders it may result in you being awarded the contract.
If you have more options to offer, upgrade your basic tender with value added goods or services. Make sure that these are priced and offered separately.
Tips on Contract

You will sometimes be required to sign a formal agreement. These are usually based on standard conditions of contract.
Make sure you fully understand the terms and conditions of the contract before you signing.
Make sure you understand milestones and performance measures as set out in your contract as payment can be determined by meeting these deliverables.
Check with the purchase officer to find out what the department’s payment terms are. These can vary between each department.
There are many on line tender information providing websites like www.tenderserviceonline.com .You can also visit this site for latest tender news and articles. So you can plan your response to tender invitation today and get lots of business possibilities in government sector.